Form IA-3 — Internal Complaint Filing

Purpose

To file an internal complaint regarding procedural irregularities, conduct concerns, or compliance failures involving Council personnel. Form IA-3 is the standard intake instrument of the Office of Internal Affairs for filings originating within the Council’s own staff. It is the residual and primary filing for Council personnel reporting on Council personnel; not addressed by Bureau-level review and not by external complaint processes.

Filing Instructions

1. Who files. Any Council license-holder.
2. When. No later than ninety (90) days from the filer’s awareness of the matter complained of.
3. Copies. One, sealed. The filing is routed by the filer’s Bureau Director to OIA. No routing party is authorized to retain, suspend, or amend.
4. Where. Sealed pouch to the filer’s Bureau Director’s office. The Bureau Director forwards to OIA central within fourteen (14) days.
5. Fees. None.

Form Body

Section 1 — Subject of Complaint

• 1.1 Subject License No. (the accused): [BLANK ROLLED FROM tables/form-variables.md → Form IA-3 → Field 1.1]
• 1.2 Subject’s bureau: __________
• 1.3 Position (role and term of service, where known): __________

Section 2 — Filer

• 2.1 Filer License No.: __________ (or [REDACTED PER STATUTE 12.4(b)(iii)] where confidentiality applies)
• 2.2 Filer’s bureau: __________ (also redactable per Statute 12.4(b)(iii))

Section 3 — Nature of Complaint

• 3.1 Description (one to five paragraphs; date(s), location(s), forms or case numbers implicated, witnesses, prior steps taken): [BLANK ROLLED FROM tables/form-variables.md → Form IA-3 → Field 3.1]
• 3.2 Substantiating filings (form numbers, case numbers): [BLANK ROLLED FROM tables/form-variables.md → Form IA-3 → Field 3.2]
• 3.3 Statutory basis (cite Council Personnel Code §§3–7; Council Code Ch. 6 §6.8 where applicable): __________

Section 4 — Disposition

For OIA review only — leave blank.

• 4.1 Date received central: __________

• 4.2 IA-3 case number: __________

• 4.3 Initial determination (Open Investigation / Hold for Information / Decline / Refer to Bureau): __________

Auditor’s Annotations

Senior auditor’s footnotes follow. Apprentice marginalia, where present, are nested italicized notes beneath the senior’s, signed Name.

Verdict

[ ] Filed [ ] Escalated [ ] Returned for Correction [ ] Closed

Auditor signature: ____________ License No.: __________ Date: __________

In the closing-ritual context (RULES.md §5, Internal Affairs ending), this form is received, not filed. The auditor signs nothing. The Filer field is [REDACTED PER STATUTE 12.4(b)(iii)]. The auditor transcribes the complaint someone else wrote about them.